TLDR:

• Most property managers waste 15+ hours weekly coordinating between multiple contractors

• Poor contractor communication leads to delays, cost overruns, and frustrated tenants

• Single-point coordination through one reliable partner eliminates these problems entirely

Last Tuesday, a property manager in Beavercreek called us in a panic. Her office building's HVAC went down, the landscaping crew missed their appointment, and the custodial team showed up on the wrong day. Three different contractors, three different excuses, and one very unhappy tenant threatening to break their lease.

This isn't unusual. Most property managers spend more time chasing contractors than managing properties.

The Real Cost of Contractor Communication Problems

When contractors don't communicate effectively, property managers become project coordinators by default. You're suddenly managing:

• Five different phone numbers for five different services

• Conflicting schedules that create tenant disruptions

• Finger-pointing when something goes wrong

• Emergency repairs that could have been prevented

• Invoices that don't match the work completed

The Beavercreek property manager mentioned above calculated she spent 18 hours that week just coordinating contractors. That's nearly half her work week consumed by phone calls, scheduling conflicts, and damage control.

Why Most Contractors Fail at Communication

Most property maintenance contractors operate independently. They focus on their specific trade—landscaping, HVAC, or custodial—without considering how their work affects other services or your overall property management.

Here's what typically happens:

The landscaping crew arrives during peak business hours because they don't know your tenant's schedule preferences.

The HVAC technician needs access to areas the custodial team just cleaned, creating duplicate work.

Emergency repairs happen because preventive maintenance wasn't coordinated between services.

You get three different explanations for why work was delayed, none of which help solve the actual problem.

Each contractor thinks their service is the priority. None of them see the bigger picture of how their work impacts your property's overall operation.

The Single-Point Solution That Works

At Flyers Edge Property Solutions, Tony Schmidt personally coordinates every aspect of property maintenance. Instead of managing five contractors, you work with one person who handles all coordination behind the scenes.

Here's how it works in practice:

One phone call handles everything. Need HVAC maintenance, landscape cleanup, and custodial adjustments? One conversation covers all three.

Coordinated scheduling prevents conflicts. Our teams know when other services are scheduled, eliminating disruptions and duplicate work.

Clear accountability for results. When something needs attention, you know exactly who to call and what will be done to fix it.

Proactive problem solving. We identify potential issues during routine maintenance, preventing emergencies that disrupt your tenants.

The Beavercreek property manager who called us in a panic? She now spends less than 2 hours monthly on maintenance coordination. Her HVAC runs efficiently, landscaping stays consistent, and custodial service happens seamlessly.

What Single-Point Coordination Looks Like

Last month, we coordinated fall preparation for an office complex in Springboro. Instead of the property manager juggling separate calls to landscaping, HVAC, and general maintenance contractors, Tony handled everything:

• HVAC systems got their pre-winter inspection while landscape crews were on-site

• Custodial teams scheduled around both services to maintain cleanliness

• General maintenance addressed minor issues before they became winter problems

• The property manager received one comprehensive update covering all work completed

Total coordination time for the property manager: One 15-minute conversation.

Why Property Managers Choose Coordinated Service

Property managers who work with multiple independent contractors spend an average of 12-15 hours weekly on coordination calls, scheduling conflicts, and project management.

Property managers who use single-point coordination spend 1-2 hours monthly on the same tasks.

The difference isn't just time saved. It's fewer tenant complaints, reduced emergency repairs, and confidence that your property maintenance actually gets handled professionally.

When contractors coordinate with each other instead of competing for your attention, your properties run smoother and your tenants stay happier.

Making the Switch to Coordinated Property Maintenance

You don't need to keep managing multiple contractor relationships. Our Bundle & Save Program handles landscaping, HVAC, custodial, snow removal, and general maintenance through one point of contact.

Tony Schmidt personally oversees every project and maintains direct communication with property managers throughout the Greater Dayton area. You get reliable service delivery without the coordination headaches.

Ready to simplify your contractor management? Call Flyers Edge Property Solutions at (937) 565-9613 or request a quote at flyersedgesolutions.com.

Relevant Internal Links:

• Bundle & Save Program

• Commercial Property Services

• Request a Quote

Tony Schmidt personally coordinates every maintenance project to eliminate the communication problems that waste property managers' time and create tenant frustrations.