TLDR:

• Property managers waste 15+ hours monthly coordinating between multiple contractors

• Single-contact maintenance eliminates scheduling conflicts and communication gaps

• Tony Schmidt's coordinated approach has helped Dayton property managers cut maintenance time in half

How Property Managers Save 15+ Hours Per Month with Coordinated Maintenance

Last Tuesday, a property manager in Beavercreek called us frustrated. Her HVAC contractor showed up the same day as her landscaping crew, blocking access to the outdoor units. The HVAC work got delayed two weeks. The landscaping had to be rescheduled. She spent four hours on the phone fixing a problem that shouldn't have happened.

Sound familiar?

The Hidden Cost of Managing Multiple Contractors

Most property managers don't realize how much time they lose to contractor coordination. Here's what we see when we audit a new client's maintenance process:

Scheduling conflicts: Different contractors book the same time slots or block each other's access

Communication gaps: Information doesn't transfer between service providers

Quality inconsistencies: Each contractor has different standards and approaches

Emergency delays: When systems fail, you're calling multiple companies to find available help

Invoice management: Separate billing, different payment terms, multiple approval processes

One client tracked her time before switching to our coordinated approach. She was spending 18 hours monthly just on maintenance coordination — not including actual property management work.

What Coordinated Maintenance Actually Looks Like

At Flyers Edge Property Solutions, Tony Schmidt personally oversees every project across all service lines. Here's how it works in practice:

Single scheduling system: All services — landscaping, HVAC, custodial, snow removal — coordinate through one contact point

Integrated project planning: We schedule complementary services together and sequence work to avoid conflicts

Unified communication: You get one update covering all maintenance activities

Cross-service problem solving: When our HVAC team notices landscape drainage affecting building moisture, we address both issues in one coordinated response

Real Results from Greater Dayton Properties

A Troy office complex manager switched to our Bundle & Save Program last spring. Before the change, she managed six different contractor relationships. Now she has one.

Time savings: From 20 hours monthly coordination to 4 hours

Cost reduction: 12% lower overall maintenance costs through bundled pricing

Quality improvement: Consistent standards across all services

Stress reduction: No more playing phone tag between contractors

How to Evaluate Your Current Maintenance Coordination

Track these metrics for one month:

Time spent scheduling: Include initial calls, rescheduling, and conflict resolution

Communication touchpoints: Count every email, call, and text about contractor coordination

Service delays: Note when one contractor's work affects another's timeline

Emergency response time: Track how long it takes to coordinate urgent repairs

Making the Switch to Coordinated Maintenance

The transition doesn't have to be complicated. Start with your most time-consuming coordination challenges:

Seasonal services: Bundle landscaping with snow removal for year-round coordination

Emergency repairs: Establish single-contact protocols for urgent maintenance

Routine maintenance: Coordinate HVAC, custodial, and general repairs through one provider

Tony Schmidt handles the contractor relationships, service scheduling, and quality oversight. You focus on property management.

Why This Approach Works in Greater Dayton

Our local expertise covers the specific challenges Dayton property managers face:

Weather coordination: We know when to schedule outdoor work around Ohio's unpredictable weather

Seasonal transitions: Spring cleanup coordinates with HVAC tune-ups and facility prep

Local supplier relationships: Established partnerships mean faster response times and better pricing

Regional compliance: Understanding of local building codes and property requirements

The Bottom Line

Coordinated maintenance isn't just about convenience — it's about reclaiming your time for actual property management work.

When you're not managing contractor schedules, you can focus on tenant relationships, property improvements, and business growth. When emergencies happen, you make one call instead of five.

That's the difference between managing maintenance and managing properties.

Ready to see how coordinated maintenance works for your properties? Tony Schmidt personally handles every new client assessment. Call (937) 565-9613 or email tschmidt@flyersedgesolutions.com to discuss your current maintenance coordination challenges.

We serve property managers throughout Beavercreek, Fairborn, Troy, Tipp City, Springboro, Centerville, and the Greater Dayton area who want to simplify their maintenance while improving service quality.